LegalspotBook a demo
Task-driven legal operations

Every task, executed.
Every answer, kept.

Any team sends a legal task in one click. Lawyers execute with the organisation's knowledge at hand; repeatable work runs on AI. Nothing is lost.

Tasks arriving from the business
live
HR
Cross-border employment policy
Lawyer
Procurement
Fleet supplier framework — renewal
Lawyer + AI
Sales
NDA with strategic customer
AI · auto
Operations
EV charging infrastructure agreement
Lawyer
Marketing
Campaign clearance — Q4
AI · auto
Finance
Vendor onboarding — data processor
Lawyer + AI
Two execution paths, one queue: lawyers execute complex tasks with organisational knowledge; recurring tasks run on AI.
European
Built in Europe — runs on your own servers.
EU data residencyOn-premise optionNo third-party cloud
Today

Legal work happens everywhere. Nothing stays anywhere.

Requests reach legal through inboxes, chats and hallways. Work gets done — quietly, in isolated tools. When someone leaves, the answer leaves with them.

With Legalspot

One flow. Two paths. Every answer, kept.

Every task enters one queue. Lawyers execute the complex; AI runs the repeatable. Each decision becomes reusable organisational knowledge.

Scattered
HRCross-border policy
SalesNDA — strategic customer
ProcurementFramework renewal
OpsVendor risk review
FinanceData processor onboarding
MarketingCampaign clearance
ITSaaS terms review
HRContractor conversion
Converging
Retained
Organisational memory
Cross-border policy
HR · precedent v3
Framework renewal
Procurement · clause set
NDA — mutual
Sales · playbook v4
Vendor risk review
Ops · assessment kit
Data processor onboarding
Finance · DPA template
Campaign clearance
Marketing · checklist
SaaS terms review
IT · position paper
Contractor conversion
HR · decision log
Tasks arrive from everywhere
Legalspot turns them into one flow
Every answer becomes shared knowledge
Inside the platform

A single workspace for the entire legal function.

Tasks, documents, registers, approvals, signatures and reports — all connected to the matter that started them, and built for in-house teams working across countries.

Dashboard
Tasks
SearchFilterSort
Fleet supplier framework — renewal
procurementQ2
HighWorking on it
0102+1
EV charging infrastructure agreement
commercialQ2
MediumIn progress
0304
Cross-border data transfer assessment
privacyQ2
MediumIn progress
0204
Board resolutions — regional entities
corporateQ3
MediumWorking on it
0103+1
Distribution partner — limitation of liability
commercialQ3
MediumIn progress
0302
Marketing partnership — brand licence
commercialQ3
MediumIn progress
0402
Office lease — regional entity
real estateQ4
MediumWorking on it
0302
Calendar
This week
MonTodayBoard memo — antitrust
TueMSA renewal — fleet supplier
WedDPIA sign-off — CRM migration
ThuSignature — regional services contract
To sign 3
PDF
Framework_agreement_v3.pdf
+ Sign
PDF
NDA_mutual_v2.pdf
+ Sign
PDF
Board_resolution_v1.pdf
+ Sign
This week
18h 40m
Hours worked
This month
72h 15m
Hours worked
Document template · NDA
NDATemplate editor · one source of truthSaved
Source · edit with AI Assistant
**NON-DISCLOSURE AGREEMENT**
made on {date}, in {place}, by and between:
{party_1}, the "**Disclosing Party**"
{party_2}, the "**Receiving Party**"
**1. CONFIDENTIAL INFORMATION**
1.1 The Receiving Party shall keep confidential all
information disclosed under this {project}…
**2. OBLIGATIONS**
2.1 The Receiving Party undertakes to: {scope}
Live preview
NON-DISCLOSURE AGREEMENT
(the "Agreement")

made on {date}, in {place}, by and between:

the Disclosing Party and the Receiving Party (together, the "Parties").

1. CONFIDENTIAL INFORMATION

1.1 The Receiving Party shall keep confidential all information disclosed under the project…

2. OBLIGATIONS

2.1 The Receiving Party undertakes to protect the information with due care…

Document · Loan agreement
Answer a few questions
Fill the gaps to complete the document.
one-offin tranches
LOAN AGREEMENTgaps to fill
LOAN AGREEMENT
(the "Agreement")

concluded on [..], place of signing: [..], by and between:

[..], the Lender, and [..], the Borrower.

1. SUBJECT

1.1 The Lender transfers to the Borrower the amount of [..] and the Borrower undertakes to repay it with interest…

1.2 The loan is paid to account [..].

Qualified e-signature (eIDAS)
Register · Insurance
Register · Insurance
+ New column+ New row
Notice dateNotifierCompanyPropertyInsured untilInsurer
26.11.2025A. ColeNorthwind Sp. z o.o.Office building — HQ06.12.2025Sentinel
26.11.2025A. ColeNorthwind Sp. z o.o.Retail unit R-1206.12.2025Sentinel
26.02.2025M. ReyesMeridian HoldingWarehouse W-3 · bays 1–302.03.2025Aegis Mutual
28.04.2025M. ReyesMeridian HoldingWarehouse W-3 · bays 1–607.05.2025Aegis Mutual
04.12.2025A. ColeNorthwind Sp. z o.o.Public liability12.12.2025Sentinel
29.12.2025J. KimOrbit GroupCyber policy04.01.2026Northgate
16.01.2025J. KimOrbit GroupD&O policy22.01.2025Northgate
Reports
This week
0h 0m
Hours worked
This month
72h 15m
Hours worked
This year
184h 05m
Hours worked
Task priority trend
JanMarMayJulSepNov
Total tasks (1)
Document workflow
1 active
Task priorities
Low
Med
High
Crit
Task list · this year
Sign document
Document workflow · due 18.03.2026
In place
Tasks & assignmentsAI intakeDocument templatesAI redrafting to standard3-click generationSplit-view editorClause libraryContractorsConfigurable registersRepository & archiveApprovalsVerification stageQualified e-signature (eIDAS)Bulk signingSignature audit trailPriority trend analyticsTime reportingOutlook CopilotNotifications
One task, followed end to end

From business request to organisational memory.

One product screen, four stages — hover or tap a step.

CAPTURE — One door for every team
Legal inbox
General Counsel · Headquarters
Incoming requests · one structured intake
Auto-captured from Outlook, Teams and forms
ChannelRequestCategoryPriority
OutlookFleet supplier framework renewalProcurementhigh
TeamsEV charging infrastructure agreementOperationsmed
FormCustomer data retention reviewPrivacymed
OutlookVehicle remarketing disputeCommercialhigh
TeamsCross-border employment policyHRlow
Draft · Fleet supplier framework
AI first draft

1 · Term & renewal. Commences on the Effective Date and continues for 24 months, renewing for successive 12-month terms unless…

7 · Limitation of liability. Aggregate liability capped at fees paid in the preceding 12 months. · approved clause v3

8 · Data protection. Processing strictly per the Group DPA…

Sources
Group policy
Approved clause v3
Prior decision · 2024
Local guidance · PL
Approval · Fleet supplier framework
Ready to sign
Group General CounselApproved
FinanceApproved
Procurement leadReviewing
Qualified e-signature (eIDAS) — one click
Reply sent to the requester via Outlook · every step logged on the matter
Management cockpit
This quarter
Backlog
12▼ 34%
Median response
6h▼ faster
Knowledge reused
41%▲ growing
Capacity at risk
2 teamswatch
Incoming demand by team
HRProcSalesOpsFinMkt
Realistic demonstration. All names, matters and figures are fictional.
Nestor · AI lawyer built into Legalspot

Nestor doesn't answer questions.
Nestor builds your organisation's memory.

Nestor is the AI legal intelligence built into Legalspot — it turns every closed matter into reusable, permissioned knowledge, available to the right people at the right moment. The organisation stops starting from zero.

Knowledge loop
  • Business request
  • Lawyer solves matter
  • Nestor analyses work
  • Extracts reusable knowledge
  • Removes confidential information
  • Creates knowledge proposal
  • Human approves
  • Organisation knowledge grows
  • Next similar matter
  • Instant recommendation
Each resolved matter increases organisational intelligence.live
Organisation's memory · live
Documents · clauses · opinions · decisions · answers
12,490
Knowledge nodes
Each closed matter becomes a new node. The organisation stops forgetting. memory growing
01

Finds knowledge

Surfaces similar matters, contracts, opinions and decisions from across the organisation — not just the file in front of you.

02

Understands context

Reads across multiple documents at once, so answers reflect the full situation, not a single paragraph.

03

Protects confidentiality

Never uses documents or information a user is not authorised to access. Permissions are respected by design.

04

Builds organisational knowledge

Detects reusable legal know-how created during everyday work and turns it into a proposal for the library.

05

Learns safely

Suggests new knowledge, never publishes on its own. Every item requires human review and approval.

06

Continuously improves

Each approved answer makes future answers faster, more consistent and more accurate.

Nestor doesn't replace your lawyers. Nestor makes every lawyer's work available to the whole organisation.

Why Nestor is different
Typical AI assistant
  • Answers questions
  • Works on current context
  • Forgets conversations
  • Doesn't build company knowledge
  • Generic AI
Nestor
  • Finds organisational knowledge
  • Connects similar matters
  • Protects permissions automatically
  • Builds company intelligence
  • Learns from approved legal work
  • Makes the organisation smarter every day
All-in-one, not one-more-tool

Legalspot does not replace the tools your teams already use. It connects them around legal work.

Outlook

Requests and replies stay where the business already writes.

Teams

Chats and channels become structured legal matters.

SharePoint

Files remain connected — versioning, permissions, retention.

Word

Drafting continues in the tool your lawyers use.

Slack

Channel messages become tracked legal requests.

Gmail

Email requests and replies, captured to the matter.

DocuSign

Send for signature without leaving the matter.

Business impact

What changes in the first quarter.

The same daily work, now measured — fewer things repeated, faster answers, and capacity freed where it matters most.

−40%▼
Response time
from request to first answer
−55%▼
Open backlog
matters waiting on legal
3×▲
Faster on recurring tasks
NDAs, clearances, DPAs, vendor checks
41%▲
Resolved from existing knowledge
no starting from a blank page
+2 FTE▲
Capacity freed
equivalent, redeployed to high-value work
100%✓
Decisions with an audit trail
who decided what, and why
Illustrative targets from early pilots — your own baseline is measured in week one.
Trust

Enterprise-ready, quietly.

The controls a General Counsel and a CIO expect — designed in from the beginning, not bolted on.

Your data stays yours
No model training on your content. Answers are drawn only from approved, permissioned sources.
Hosted in the EU
GDPR-aligned architecture with European data residency.
eIDAS e-signature
Qualified electronic signature, built into the approval flow.
Role-based access
Granular permissions
Auditable decision history
Controlled AI sources
Approval checkpoints
Retention controls
Microsoft 365 integration
GDPR-aligned architecture
Tomasz Kozak — Founder & CEO of Legalspot
Tomasz Kozak
Founder & CEO · General Counsel, Profbud
Behind Legalspot

Not designed in a lab — shaped by running the legal function.

For over a decade, Tomasz Kozak has worked where law, business and technology meet — a law graduate of the Jagiellonian University in Kraków, with executive education at ICAN Institute and the Leadership Academy for Poland.

Recognised across Poland's legal market — a finalist of Rising Stars 2022, and named among the country's TOP 5 in-house legal leaders in 2024 and TOP 10 General Counsel in 2025. Legalspot is the operating system he wanted as a GC — now built for every legal team.

Rising Stars Poland 2022 · finalist TOP 5 In-house Legal Leaders · Poland 2024 TOP 10 General Counsel · Poland 2025

Your team executes valuable work every day. Stop letting it disappear.

Pilot
Design the pilot.

One workflow. Clear metrics. 60 days.

Contract deviationsMulti-country intakeRecurring tasks
Design the pilot